vEXpense: Travel, Expense & Claims Tool - Consumption Pricin

The Standard Plan is best suited for startups and SMEs requiring up to 10 users and 1 admin user. This plan comes with a fully configured vExecution vEXpense Travel, Expense and Claims Management  solution, offering most of its core features. The only restrictions involve the number of Claims transactions you can perform within the application. Below are the plan’s highlights and detailed feature limits.

(Free Plan)

The Standard Plan offers core functionality of vExecution vEXpense at no cost. Perfect for smaller teams or those exploring our platform, this plan provides comprehensive Expense Management capabilities within defined usage limits.

• 1 Admin User
• 10 Employee Users
• No Additional Users (Upgrade to a Premium Plan for expanded usage)

All major modules are enabled (except for third-party integrations such as SAP S/4, SF, OKTA, etc.). A single-level approval workflow is available. Net Promoter Score (NPS) for both users and employees is also included.

• Claims per User: 5 per month
• Total Claims (Organization-Wide): 50 per month
• Categories: Three general claims categories with predefined single-level approval

• Total Users: Add, Modify up to 10 Users for FREE
• Employee Records: Manage up to 50 Employee Records 
• Admin: Max 1 Admin
• Roles Management: As Owner / Admin, assign preconfigured 10 Roles to Users

• Total Reports: Certain Roles are assigned Report Module to access reports of their teams  / Department OR entire Organisation as applicable
• Preconfigured Reports: Up to 10 preconfigured reports for users, claims data review and analysis

For greater capacity, additional integrations, multi-level approvals, and other advanced features, customers can seamlessly upgrade to a Premium Plan. This ensures your Expense solution scales with your growing organization.

The Premium Plan is designed for organizations ready to go beyond the usage constraints of the Standard Plan. While it still provides all core features of vExecution vEXpense, it also introduces expanded transaction limits, integrations with leading third-party systems, and 3-level approval workflows. Importantly, it is not a blank configuration; it comes pre-loaded with Financial and HR best practices—courtesy of ValeurHR (Leading Global HR Consulting Firm)—that suggest policies, processes, and frameworks to help your HR team hit the ground running.

You can easily upgrade from the Standard Plan within the system OR through your Microsoft Marketplace account. Once upgraded, you’ll have immediate access to higher transaction limits, additional integrations, and more flexible workflows. You can also purchase extra credits(for example, extra Claims transactions or Approval Workflows OR Claim Categories) as your organization grows.

• Employee Role (ESS)
  • Monthly: $1 per user per month
  • Annual: $10 per user per year
• Admin Role
  • Monthly: $30 per admin per month

Pre-configured Admin Roles include, but are not limited to:

• HR Admin
• Finance Admin
• Reviewer
• Auditor
• Transport Admin

• All Features Enabled
  • Full access to modules (Onboarding,  Claims, Benefits and Reports)
  • 3-level approval workflows for robust process control
• HR Best Practice Configuration
  • Preloaded with policies (e.g., travel policies, per diem limits, reimbursement guidelines)
  • Suggested org frameworks for quick setup and adoption
• Advanced Integrations
  • Integrate with major platforms like Okta, Active Directory, Microsoft Dynamics, SAP ECC/S/4 (through SAP BTP), Salesforce (Phase 1)
  • Planned integrations with Intuit QuickBooks and key banking systems (Phase 2)
  • Simple, guided steps to integrate with your corporate website
• Flexible Transaction Credits
  • Purchase additional credits for claims, approval workflows, reports and data flow via APIs
  • Scale your usage as your organization grows

• Claims: 50 claims per user per month
• Categories & Types: 4 overarching claim categories with up to 30 distinct claim types
• Approval Workflow: 3-level setup for a more controlled reimbursement process

NPS Feedback: Collect feedback from employees and managers to continuously improve

• Scalability: As your team expands, simply add more users or admin roles and purchase additional credits.
• Customization & Control: Leverage 3-level approval workflows for more nuanced process governance.
• Seamless Integrations: Connect with critical business systems to streamline your HR operations.
• Best Practice Frameworks: Reduce setup time with prebuilt policies, ensuring compliance and efficiency.

1. Initiate Upgrade: From the Standard Plan, initiate the upgrade process within the system.
2. Assign Roles & Purchase Credits: Determine how many Employee and Admin roles you need. Add extra credits 
3. Leverage Best Practices: Use the preconfigured policies, processes, and frameworks to quickly align with HR and industry standards.
4. Integrate & Configure: Enable relevant third-party integrations, set up more categories, and refine your workflows.
5. Go Live & Optimize: Roll out the system to your organization, gather feedback via NPS, and fine-tune your processes to maximize ROI.

Upgrade to the Premium Plan and experience the full potential of vExecution People+ HCM—delivering robust features, best-practice configurations, and the scalability your organization needs to thrive.

For large-scale organizations looking for a fully customizable, end-to-end HR solution, the Enterprise Plan offers the ultimate in flexibility and control. From advanced integrations and bespoke workflows to custom branding and in-depth analytics, this plan is built to meet the most complex Travel, Expense and Claims (Benefits) needs.

• Unlimited Scalability
  Accommodate thousands of users and complex organizational structures without compromising on performance.
• Advanced Customizations
  Tailor workflows, interfaces, reports, and policies to align perfectly with your unique processes.
• Dedicated Solutions Team
  Work closely with our experts to design, deploy, and optimize a solution that fits your organization’s exact requirements.
• Enterprise-Grade Security & Compliance
  Enjoy top-tier data protection, role-based access controls, and compliance with global standards like GDPR, SOC 2, and more.
• Priority Support & SLAs
  Leverage 24/7 dedicated support, with guaranteed response times and premium service-level agreements.

Ready to explore how a fully customized vExecution vEXpense environment can transform your organization? Simply fill out the form at button below and our Solutions Team will contact you to discuss your requirements and next steps.

Elevate your Business Travel Planning, Expense Management, Claims (Benefits) Management operations with the Enterprise Plan—your gateway to a truly tailor-made vEXpense solution.